Arkalyk State Pedagogical Institute named after Y. Altynsarin

  • Home
  • General information
  • Divisions
  • The Office - Registrar
  • About us

Office of the Registrar

Shaimenova Lyazzat Serikovna

 The Head  Office of the Registrar

Ph.: 8 (71430) 7-13-81, internal ph.: 112

Situated in the main building of ArkSPI, on the 3 floor

The brief information:

Office of the Registrar is included into the fundamental functional obligations: drawing up the academic calendars, lecture streams, lesson timetable, graphics of examinations, the timetable of total state certification for internal and correspondence forms of education, reception, registration and storage of student's documentation, work with the students who are restoring in higher educational institution, being translated from other higher educational institution or from one form of education to another, with the students who have left the academic holiday within elimination of a difference in curricula. Information of statistical reporting and preparation of non-recurring statements of the Institute in the form and in time, established authorities, preparation of orders on staff students, providing divisions and faculties copies of orders and extracts, issue of the academic references, control of the correct registration of student's documentation at faculties, drawing up the reporting on students, maintaining a database on the number of students, providing students with reference at the place of the requirements, implementation of a program of academic mobility of students;

Office of the Registrar annually carries out record of students to the terms established by the academic calendar for academic subjects.  In the process of writing to academic subjects students are counseled advisors to build individual learning paths.

The solution of the Academic council of institute approved quantitative structure of the academic groups for carrying out elective disciplines, translated points (GPA) are approved  from a course on a course: from 1 course on the 2nd – 1,6 points, from the 2nd on the 3rd – 1,8 points, with 3rd on the 4th – 2,00 points.

At credit technology of training the student independently determines the educational trajectory by a record way on academic subjectsof an obligatory component and a component for choice. Terms of record on academic subjects are defined in the academic calendar.

The procedure for recording disciplines organized by office - registrar. At record on a academic subjects and formation of the educational trajectory the student uses consultation of an advisor.

For providing independent determination  of an educational trajectory of training institution:

1) provides to the student the standard curriculum of specialty;

2) provides to the student the directory of elective disciplines;

3)  will organize the record procedure on academic subjects.

The students  of 2, 3, 4 courses begin to record procedure on academic subjects of the next academic year in the middle of March. For students of the 1st course record on academic subjects will be organized after their transfer till August 30.

The volume of an academic load for the entire period of training has to make not less than 128 credits. The volume of an academic load is determined by an obligatory component by the standard curriculum of specialty. Other volume of an academic load is supplemented due to disciplines of a component for choice.

By results of record on academic subjects:

1) the student forms his  individual curriculum;

2) The office - registrar forms the academic streams and groups.

The students of 2, 3, 4 courses have the right to bring adjustments in the individual curriculum till August 25 of the current year.  The individual curriculum of the student is approved by the dean of faculty no later than August 26 of the current year.

The credit technology of training gave the chance of improvement of forms, methods of independent work of students and creative work of teachers on educational methodically ensuring discipline. 

There were raised the informative level of students, skills of independent work. Types of control of knowledge of students amplified. All processes of realization of credit technology of education are automated with use of opportunities of the computer program “Platonus”. The program includes the system of the organization and ensuring educational process, blocks of planning of educational activity, carrying out in semestrial certifications. With introduction in educational process of the computer program “Platonus”, there was an opportunity to accept examinations by computer testing. It allowed to lift quality of knowledge of students, their fair estimation, to mobilize time.


  • Co-operation of registrars and specialists of department with the dean's of offices and chairs on improvement of quality of progress and independence of students in a choice of an educational trajectory;
  • Duly and qualitative completion of the base of test tasks on disciplines of specialties of institute;
  • Monitoring, the analysis and generalization of educational results of students during the whole academic year.

The structure division includes:

  • The Head Office - Registrar
  • Methodologists - registrars of a full-time department
  • Methodologists – registrars of a correspondence department
  • Supernumerary
  • Expert of student's documentation
  • Specialist academic mobility
  • Registrar
  • Manager
  • OR

Brief historical information:

Introduction in educational process of institute of credit technology of training began from 2003-2004 academic years as experiment on specialty 050506 - "Economy".

Since 2004-2005 educational year of all 18 specialties of the 1 course of a full-time department of institute moved to credit technology of training.

There was carried out the first release of bachelors of economy in 2007 (reception of 2003).

In 2008 release of bachelors on all specialties of a full-time department was carried out.

In 2008-2009 academic year on credit technology students of 1-4 courses of a full-time department of 21 specialties are trained.

Since February, 2005 in ArkSPI of I.Altynsarin the registrar office began to function.

Since March, 2010 the office of the registrar was renamed into registration and testing department.

Since February, 2013 the department of registration and testing was renamed the Office -  Registrar.

Official/methodical documents:

The academic calendars of specialties and courses depending on specifics of their training.

Academic streams of lectures

The directory of elective disciplines

Individual curriculum of the student (IC).

The guide for students of 1 course (contains summary of higher education institution, structural divisions, faculties and chairs).

Transcript of the student (the document containing the list of passable disciplines for the corresponding period of education with the indication of the credits and estimates).

Orders on staff of students

Timetable of examinations

Rating and examination sheets

Timetable of state exams

Talk to us